[Mail] Button

This function scans an item, starts your e-mail program and attaches the scanned image file to a new message. The attached file can be compressed to a size appropriate for sending.

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To use this function, one of the following e-mail programs should be installed.

Windows:	Microsoft Outlook Express, Microsoft Outlook, Eudora or Netscape Messenger. (Some mail programs are required to set the MAPI function on.)
Macintosh:	Mail, Eudora or MS Entourage.

The following window is displayed when the

[Mail] button is clicked in the Toolbox main window.

Scan Mode

Selects how the document is scanned depending on the document type.

Black and White	Scans an item as a black and white image. The contrast of the image is expressed as a black or white.
Grayscale	Scans monochrome photographs when grayscale images are needed. The [Descreen] function is set to [OFF].
Grayscale (Magazines / Catalogs)	Scans monochrome documents. The [Descreen] function is set to [ON].
Color	Scans color photographs and documents with the [Descreen] function set to [OFF].
Color (Magazine)	Scans color documents with the [Descreen] function set to [ON].
Color (Multi-Scan)	Scans color photographs and documents. If more than one item is placed on the document glass of the scanner, each one is automatically cut out, straightened, and placed in an individual file.
Color (Auto crop)	Scans color documents. Automatically detects item positions and scans the smallest possible area into which all items will fit.


	•	Moiré patterns may appear in images scanned from printed materials. The [Descreen] function limits this to the greatest possible extent. However, scanning takes longer if [Descreen] is set to ON.
	•	When multiple items are scanned with the [Color (Multi-Scan)] mode, a new mail message window with multiple attachments, or multiple mail message windows with a single attachment will display.
	•	For instructions on how to place documents on the scanner: Multi Scan Functions

Paper Size

This category sets the size of the item to be scanned.

Platen

A4, A5 Portrait, A5 Landscape, Letter, Business Card, 4" x 6" Portrait, 4" x 6" Landscape, Custom

If the [Custom] option is selected, the [Paper Size Settings] window opens. Select a [Unit] option, input [Width] and [Height] values, and click the [OK] button.


	•	The [Paper Size] cannot be selected when [Scan Mode] is set to [Color (Multi-Scan)] or [Color (Auto crop)].

Upper Limit of Attached File

This category selects the maximum file size after compression for image attachments to e-mail messages.

Select [150 KB], [300 KB], [600 KB], or [900 KB]. For general use, you are recommended to set it at [150 KB].


	•	The [Image Quality] setting will change according to the [Upper Limit of Attached File] setting.
	•	The [Upper Limit of Attached File] category is disabled if [Scan Mode] is set to [Black and White].
	•	The [Upper Limit of Attached File] category is disabled if [PDF], [PDF (Multiple Pages)] or [PDF (Add Page)] is the file type used in the [Save as Type] category.
	•	The actual file size limit is approximate. Some image files may actually exceed the limit after compression.
	•	If you scan with the [Scan Mode] set to [Color (Multi-Scan)] or [Color (Auto Crop)], [Image Quality] setting will be automatically changed when the setting is beyond the [Upper Limit of Attached File].

Image Quality

This category selects the scanning resolution.
The higher the resolution (the larger the value), the finer the resulting image.
The available options will vary according to the options selected in [Scan Mode], [Paper Size] and [Upper Limit of Attached File]. If the [Scan Mode] is set to [Color (Multi-Scan)] or [Color (Auto crop)], the following settings are available: [75 dpi], [150 dpi], [300 dpi], or [600 dpi].


	•	If [Save as Type] is set to [PDF], [PDF (Multiple Pages)], or [PDF (Add Page)], [Image Quality] can be set up to 400 dpi. However, if [Scan Mode] is set to [Color (Multi-Scan)] or [Color (Auto crop)], it can be set up to 300 dpi.

	•	For information regarding resolutions: Resolution Settings

Display the Scanner Driver

This category sets whether or not the scan settings are set with the ScanGear scanner driver, allowing you to adjust the scan settings in detail.
The Scanner settings in the [Mail] window, including [Scan Mode], [Paper Size], [Upper Limit of Attached File], and [Image Quality] are disabled. Set them in the ScanGear window instead.


	•	If you have selected Color/A4 and more than 1200 dpi in the ScanGear window, a warning message will display and you will not be able to proceed with the scan. Select a lower resolution.
	•	When the file type in the [Save as Type] category is set to [PDF], [PDF (Multiple Pages)] or [PDF (Add Page)] and you have selected Color/Full Platen and more than 400dpi in the ScanGear window, a warning message will display and you will not be able to proceed with the scan. Select a smaller paper size and lower resolution.
	•	This category cannot be selected when the [Save the JPEG/Exif file in AdobeRGB] option is checked.
	•	If [Black and White] has been selected in the ScanGear window and the file type in the [Save as Type] category has been set to [JPEG/Exif], the image gets saved as a JPEG grayscale file.

	•	If [Multi-Scan] is selected in the ScanGear window, the number of image files sent to the application program for attachment corresponds to the number of items on the document glass of the scanner.
	•	For ScanGear settings: Simple Mode Functions, Advanced Mode Functions, or Multi Scan Functions

File Name

Input a file name here for the scanned image.


	•	When you use the default file name to scan two or more images (i.e., selecting [Color (Multi-Scan)] as the [Scan Mode]) and store the files in a folder, a sequential four-digit number such as "0001" is appended to the end of each file name starting from the first image (i.e., Mail0001, Mail0002, Mail0003...). When you use a file name other than the default one, that name is used without modification for the first image, but subsequent images have a sequential four-digit number, such as "0001" appended (i.e., ABC, ABC0001, ABC0002...).
	•	The file name extension is automatically added.
	•	The ten last entered file names are recorded. Click at the right end of [File Name] to select the name you entered previously.

Specify the File Name when Scanning with Scanner Buttons on the Scanner

If you enable this option, you can specify a file name when scanning with a scanner button. When you press a scanner button, the [Specify File Name] window is displayed.

Enter a file name in [File Name] and click the [OK] button.
The ten last entered file names are recorded. Click

at the right end of [File Name] to select the name you entered previously.

Save as Type

This category selects the file format for saving the scanned image.

JPEG/Exif	Save the scanned image as the JPEG format. Cannot be selected for [Black and White] mode image.
PDF	Save the scanned image as the PDF format.
PDF (Multiple Pages)	Inserts a multiple-page document into a single PDF file. A dialog will appear as each page is scanned on the document glass. To scan successive pages, place the next page on the document glass before clicking [Next]. Click [Finish] to cease scanning pages into the file.
PDF (Add Page)	Inserts pages into an existing PDF file, producing a single file. Use the [Browse] button to set the [Add Scanned Image to] category. Specify the file and click [Save]. The original file specified in [Add Scanned Image to] is kept as it is, and a new file with a new file name will be created to store the new pages.


	•	If [Scan Mode] is set to [Black and White], [JPEG/Exif] cannot be selected.
	•	Only PDF files created with CanoScan Toolbox 4.7 or later can be specified for [PDF (Add Page)]. PDF files created or edited by other application programs cannot have pages appended to them even if they are selected.

	•	When scanning multiple pages of text or monochrome documents for [PDF (Multiple Pages)] or [PDF (Add Page)], it is recommended to set [Scan Mode] to [Black and White] or [Grayscale].
	•	You are recommended to limit the number of pages in any one multiple PDF file with [PDF (Multiple Pages)] or [PDF (Add Page)] to 20 or less if you are scanning a color document with the [Image Quality] set to [300 dpi] and the size to a setting equivalent to Letter size.

[Settings] Button

Displays the [File Settings] window, where you can set various settings (i.e., compression type and PDF format) for the saved files.
For details: [File Settings] Window

Save in

This box displays the location to which the scanned image will be saved.
To change the folder in which it will be saved, click the [Browse] button, select a folder and click [OK] button (Windows)/[Choose] button (Macintosh).

Save to a Subfolder with Current Date

This category sets whether or not a subfolder bearing the scanning date is created in the selected folder and the image files are saved to it.


	•	When [Save as Type] is set to [PDF (Add Page)], this function is disabled.

Mail Program

This category sets the e-mail application program to which images are sent. The currently linked program is displayed in the box.
If no name displays in the box (default) or you wish to change the specified program, click the [Set] button, select the program you wish to use, and click the [OK] button.
If the application program you wish to use is not included in the list, select the [None (Attach Manually)] option. Please note that an e-mail program is not started with this option and that you will have to open a new message and perform the attachment procedures yourself.

Confirmation of the Scanned Image and Exif Settings

Place a check mark in this category to view scanned thumbnail images and set the location and file format for saving the image.
For details: Confirmation of the Scanned Image and Exif Settings

[Defaults] Button

This button restores each setting in the window to its default setting (the original post-installation setting).

[Apply] Button

This button makes the selected settings take effect and display the next time the window is used.
Pressing the [Cancel] button instead of [Apply] will reset the changes to the previous state.


	•	The next time you press a scanner button to start a function, it will use the settings saved with the [Apply] button. For instructions on scanning with the scanner buttons: Scanning with Scanner Buttons

[Cancel] Button

This button cancels any settings that you have changed, closes the window that is currently open and displays the Toolbox main window.

[Scan] Button

This button initiates a scan of the item using the selected settings. When the scan is complete, it automatically opens the linked e-mail program and displays a new message with the image file attached.


	•	If [Scan Mode] is set to [Color (Multi-Scan)] and multiple items are scanned, multiple images are attached to a single e-mail composition window or multiple images are individually attached to multiple e-mail composition windows.
	•	If multiple e-mail composition windows are opened when [Scan Mode] is set to [Color (Multi-Scan)] and multiple items are scanned, you can change the result by selecting [PDF (Multiple Pages)] in the [Save as Type] category.

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