[OCR] Button

This function starts an OCR program (software that converts image data to editable text data) after the scan is complete and opens the scanned image file in it. The default program is OmniPage SE.

The following window is displayed when the

[OCR] button is clicked in the Toolbox main window.

Scan Mode

Selects how the document is scanned depending on the document type.

Black and White	Scans an item as a black and white image. The contrast of the image is expressed as a black or white.
Black and White (OCR)	Scans an item in two colors, black and white, with enhanced crispness. (Windows only)
Grayscale	Scans monochrome photographs when grayscale images are needed.
Color	Scans color photographs and documents.


	•	Some OCR programs may not handle grayscale and color images. Use [Black and White] or [Black and White (OCR)] with these programs.

Image Quality

This category selects the scanning resolution.

The available options are [300 dpi] and [400 dpi].


	•	For information on resolutions: Resolution Settings

Paper Size

This category sets the size of the item to be scanned.

Platen

A4, A5 Portrait, A5 Landscape, Letter, Business Card, 4" x 6" Portrait, 4" x 6" Landscape, Custom

If the [Custom] option is selected, the [Paper Size Settings] window opens. Select a [Unit] option, input [Width] and [Height] values, and click the [OK] button.

File Name

Input a file name here for the scanned image.


	•	When you use the default file name to scan two or more images and store the files in a folder, a sequential four-digit number such as "0001" is appended to the end of each file name starting from the first image (i.e. OCR0001, OCR0002, OCR0003...). When you use a file name other than the default one, that name is used without modification for the first image, but subsequent images have a sequential four-digit number, such as "0001" appended (i.e. ABC, ABC0001, ABC0002...).
	•	The file name extension is automatically added.
	•	The ten last entered file names are recorded. Click at the right end of [File Name] to select the name you entered previously.

Specify the File Name when Scanning with Scanner Buttons on the Scanner

If you enable this option, you can specify a file name when scanning with a scanner button. When you press a scanner button, the [Specify File Name] window is displayed.

Enter a file name in [File Name] and click the [OK] button.
The ten last entered file names are recorded. Click

at the right end of [File Name] to select the name you entered previously.

Save as Type

This category selects the file format for saving the scanned image.

BMP	Save the scanned image as the standard bitmap format for Windows. It is used when an image file will only be used with Windows.
PICT	Save the scanned image as the standard graphics file format for the Macintosh. It is used when an image file will only be used with Macintosh.
JPEG/Exif	Save the scanned image as the JPEG format. Cannot be selected for [Black and White] mode image.
TIFF	Save the scanned image as the format that can be used on various computer platforms and in many applications. (Windows only)


	•	If [Scan Mode] is set to [Black and White] or [Black and White (OCR)], [JPEG/Exif] cannot be selected.

	•	For file types and formats supported: File Types and Formats

[Settings] button

Displays the [File Settings] window, where you can set various settings (i.e., compression type and PDF format) for the saved files.
For details: [File Settings] Window

Save in

This box displays the location to which the scanned image will be saved.
To change the folder in which it will be saved, click the [Browse] button, select a folder and click [OK] button (Windows)/[Choose] button (Macintosh).

Save to a Subfolder with Current Date

This category sets whether or not a subfolder bearing the scanning date is created in the selected folder and the image files are saved to it.

External Program

This category sets the application program to which images are sent. The currently linked program is displayed in the box.

To Link a Different Program

Method 1

To link a different program, click the [Set] button, select the program you wish to use, and click the [OK] button. The program file you choose must be an executable file.

<Windows>

Most application programs are contained within a folder labeled with its name or the software manufacturer's name inside the [Program Files] folder. The [.exe] file name extension is always appended to an executable file*. Double-click the file to confirm in advance that it starts the intended program.

*	If file name extensions are set not to display, open the Windows Explorer, select the [Tools] menu, followed by [Folder Options] and the [View] tab, and remove the check mark from the [Hide extensions for known file types] option.

<Macintosh>

Most application programs are contained within a folder labeled with its name or the software manufacturer's name inside the [Applications] folder. Since file extension names are not appended by Macintosh systems, you must find the executable file by searching for the file icon*. Click or double-click the icon to confirm in advance that it starts the intended program.

*	Please note that folders may also be represented by icons.

Method 2

You can link a program by dragging and dropping an executable file or its shortcut/alias from its folder on the desktop (or the [Start] menu for Windows) into the [External Program] box.


	•	Some application programs linked to the CanoScan Toolbox may not work.
	•	Some shortcuts or aliases of certain application programs cannot be linked. Even if it could be linked, it may not work in some cases.

To Delete a Link to a Program

To delete a link to a program, click the [Delete] button. In the confirmation dialog, click the [Yes] button ([OK] button for Macintosh).


	•	If no program is specified in [External Program], a message that asks you to link an application program will appear. Click the [OK] button and select an application program in the selection window.

[Defaults] Button

This button restores each setting in the window to its default setting (the original post-installation setting).

[Apply] Button

This button makes the selected settings take effect and display the next time the window is used.
Pressing the [Cancel] button instead of [Apply] will reset the changes to the previous state.


	•	The next time you press a scanner button to start a function, it will use the settings saved with the [Apply] button. For instructions on scanning with the scanner buttons: Scanning with Scanner Buttons

[Cancel] Button

This button cancels any settings that you have changed, closes the window that is currently open and displays the Toolbox main window.

[Scan] Button

This button initiates a scan of the item using the selected settings. When the scan is complete, it automatically opens the linked OCR program and opens the scanned image file in it.

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